Commercial Invoice

Here's a guide on how to fill out a Commercial Invoice correctly.

No need to worry about commercial invoices—our platform automatically generates them for you! If you ever need to create one manually, follow this simple guide.

You can download a template directly from FedEx here.

Sender Information:

Fill in your company name, address, and contact details in the "From" section.
Provide your Federal Tax ID or EIN (Employer Identification Number) if applicable.

Recipient Information:

Enter the recipient's name, address, and contact details in the "Bill To" section.
Include the recipient's phone number and email address if available.

Invoice Number and Date:

Assign a unique invoice number for tracking purposes.
Indicate the date when the invoice is issued.

Shipment Details:

Specify the mode of transport ("air").
Enter the shipment's weight, number of packages, and their dimensions.
State the shipping terms (Incoterms) agreed upon with the buyer ("DAP" is our standard option).

Itemised Description:

Provide a detailed description of each item being shipped. e.g carved Ostrich egg shell - decorative purpose or black long sleeve t-shirt, 20% cotton 80% polyester, for males.
Include the quantity, unit price, and total value for each item.
Specify the currency in which the prices are quoted.

Country of Origin and Harmonized System (HS) Code:

Indicate the country of origin for each item.
Assign the appropriate HS code for each item (a standardized code that classifies products for customs purposes).

Total Invoice Value:

Calculate the total value of the shipment by summing up the values of all items.
Specify any discounts or additional charges, if applicable.

Additional Charges:

Declare any additional charges related to the shipment, such as packaging, insurance, or freight costs.
Include the total amount of these charges separately.

Certification and Signature:

Sign and date the commercial invoice.
Ensure that the information provided is accurate and complete.

Other Required Information:

Some countries may require additional information, such as import licenses or special certifications. Check the specific requirements of the destination country and include any necessary documentation.

Remember to keep a copy of the completed commercial invoice for your records. It's important to review the specific customs requirements of the destination country and consult with the TUNL team if you have any doubts or questions.

Updated on: 19/02/2025

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